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Wycliffe Hall Data Protection and Privacy Policy
1. How does Wycliffe Hall use information about you?
Essential information on supporters of Wycliffe Hall is kept on our database and used for:
o Communications
The ongoing work of Wycliffe Hall is sustained by gifts and donations received through both churches and individuals. It is therefore important that the information we hold is relevant and updated regularly.
o Accounting
We have to record donations and income received for auditing purposes, to produce our annual accounts, to monitor income received and to claim Gift Aid tax rebates.
o Development
By monitoring the way our supporters get involved in our work we can identify and create new ways to inform people about that work and get more supporters involved.
Any information we hold on you as a supporter of Wycliffe Hall is kept securely and is never passed on or sold to other organisations.
2. Data Protection
In July 2001 the Data Protection Act came into force, changing the laws governing how Wycliffe Hall can use and store information about our supporters. This act aims to protect you as an individual and to ensure that institutions, such as Wycliffe Hall, who hold data on people, do so in a responsible manner.
Essentially the act is about giving control back to the individual. It is the Hall’s responsibility to ensure we are processing your information only as you have agreed.
3. What are Wycliffe Hall’s responsibilities?
As well as ensuring that we are using your data with your consent we also have to follow rules on the type of data we obtain, its quantity and quality, and how long we can use it.
o Purpose and use
We can only use information for legitimate purposes. In the case of Wycliffe Hall this is for communicating with our supporters, raising money and developing new fundraising activities - and only for the purpose for which you gave us those details. When you contact Wycliffe Hall to request information, or to make a donation, we make the assumption that you wish to remain updated about our projects and work and therefore add you to our mailing list.
o Quantity
We are only allowed to collect as much information as is necessary to carry out your request. If you contact us to make a donation on behalf of your church, a friend or family member it would be appropriate for us to collect the information about that body or person but it will only be used in respect of the donation made.
o Quality
All the information we hold about you must be accurate. Wherever possible we try to keep our mailing information up to date and make every effort to amend mailing records as necessary.
o Duration
We are not allowed to hold your information for longer than necessary to achieve the task for which the information was collected. Information held on our database is used to update churches and individual supporters about our work, circulate printed material as requested and make known both prayer and financial needs.
o Sensitive data
We are not allowed to collect or use information that is considered 'sensitive' (i.e. your ethnic origin or health) without explicit consent to do so. In fact, Wycliffe Hall does not use such information and has never actively collected or recorded it.
4. How do these rules effect you?
The Data Protection Act gives you these rights:
o Access
You have a right to access the information Wycliffe Hall is holding about you. By law we are obliged to respond within 40 days to written requests for access to your records. An administration charge of £5 per applicat
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